outlook gmail

How to setup Gmail in Outlook 2016

Hello guys! In this article we are going to show you how to setup Microsoft Outlook 2016 with Gmail. After installation you will see a welcome screen, so you need to add your email account there. So let’s start and run Outlook!

First of all we need to choose a service to use. Choose Manual setup or additional server types and then you will get two options, but you need to choose POP or IMAP.

add account pop imap

Gmail POP settings in Outlook 2016

Go ahead and in the next window you should enter your name and Email address. Also, use POP3 as your account type. You can also use IMAP, it’s really up to you. If you decided to do this, you need to notice that settings are different.

Gmail POP settings in Outlook 2016

After that specify incoming and outgoing mail server.

Incoming mail server: pop.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com

Now, enter your user name and password. Once it is done, go to More Settings. There you need to enable authentication. To do this, just go to Outgoing Server and put a tick on My outgoing server (SMTP) requires authentication.

internet email settings

After that, go to the Advanced tab. Here you should change server port numbers. Specify incoming and outgoing server numbers like this:

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Incoming server (POP3): 995
Outgoing server (SMTP): 465

Also, you need to put a tick where it says This server requires an encrypted connection (SSL). Now, you have to choose SSL from the following types of encrypted connections. Once it is done, click OK and go ahead.

setup Gmail in Outlook 2016

Finally, we can test account settings by using an appropriate button. As we can see now, log onto incoming mail server is failed. It’s a problem with Gmail, but don’t worry, we will show you how to fix it.

To fix this sort of problem, open up your Gmail account and then click on your Profile. Now, go to the My account option. In the following window you will see a lot of settings, but we need to go to Sign-in & Security. From here go to Connected apps & sites tab and you will see the option which says Allow less secure apps: OFF.

What we need to do now is just enable this option.

allow less secure apps

Let’s test if it works. This time all tests must be completed successfully. So, just click on finish and use your Outlook, which is already synchronized with your Gmail account.

Tip. In case you are using Microsoft Outlook on the terminal server, you should know that it’s saving temporary files. You can clean up those files by following this guide.

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That’s pretty much all. If you have any troubles when setup Gmail in Outlook 2016, feel free to leave your comments in the section below.

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  • Dan Gough

    Unbelievable we still have to jump through this many hoops in 2016 and that it doesn’t automatically detect settings and support 2-factor authentication… Looks like only the Android and iOS versions of Outlook get those features!

  • Netranger801

    Thank you so much for the help. You are the only one that got it right!

    • That’s great news! We are glad that it helped you!

  • Shannon Douglas

    I have successfully connected my Gmail account to my iPhone 6 Plus and I have been trying to connect it to Outlook 2016 on both my Windows laptop and my MacBook but no matter what I do or what advice I follow I am just not able to get connected on either of those devices. I’m not getting ‘Allow less secure apps:’ I’m only getting ‘Apps connected to your account’ and ‘Saved passwords’ on both devices. https://uploads.disquscdn.com/images/39b23a6586692b86dcf6e0479992aa459ce121d0b40225dd138ed65a8bebc141.png

    • Dan Gough

      Are you using 2-factor authentication? If so, you need to set up an ‘app password’ since Outlook cannot handle 2FA: https://support.google.com/accounts/answer/185833?hl=en

      Even when you get it hooked up in this way, search is not very good and you still don’t have calendar or contacts sync without third party plugins (I know there is gsyncit on Windows, not sure about MacOS).

      Personally I wouldn’t even bother, there are other email clients out there that support gmail better!