configure gmail with outlook cover

How to Setup Gmail in Outlook 2016

Hello guys! In this article we are going to show you how to setup Microsoft Outlook 2016 with Gmail. After installation you will see a welcome screen, so you need to add your email account there. So let’s start and run Outlook!

How to Configure Gmail Account in Outlook 2016?

First of all, you need to choose a service to use. Choose Manual setup or additional server types and then you will get two options, but you need to choose POP or IMAP.

gmail outlook pop imap

In that case, if you work with Gmail mailbox from different devices, it is best for you to use the IMAP protocol to access to the mailbox, as email items will always be stored on the Gmail server. If you want to take all Gmail messages to one computer, it’s better to use POP3.

Gmail POP Settings in Outlook 2016

Go ahead and in the next window you should enter your name and Email address. Also, use POP3 as your account type.

set up gmail with outlook

After that specify incoming and outgoing mail server.

Incoming mail server:
Outgoing mail server (SMTP):

Now, enter your user name and password. Once it is done, go to More Settings. There you need to enable authentication. To do this, just go to Outgoing Server and put a tick on My outgoing server (SMTP) requires authentication.

set up gmail with outlook server

After that, go to the Advanced tab. Here you should change server port numbers. Specify incoming and outgoing server numbers like this:

Incoming server (POP3): 995
Outgoing server (SMTP): 465

Also, you need to check on This server requires an encrypted connection (SSL).

Now, you have to choose SSL from the following types of encrypted connections. Once it is done, click OK and go ahead.

set up gmail with outlook 2016

Finally, you can test account settings by using an appropriate button.

As we can see now, log onto incoming mail server is failed. It’s a problem with Gmail, but don’t worry – we’ll will show you how to fix it.

To fix this sort of problem, open up your Gmail account and then click on your Profile. Now, go to the My account option. In the following window you will see a lot of settings, but we need to go to Sign-in & Security. From here go to Connected apps & sites tab and you will see the option which says Allow less secure apps: OFF.

What we need to do now is just enable this option.

Let’s test if it works. This time all tests must be completed successfully. So, just click on finish and use your Outlook, which is already synchronized with your Gmail account.

Tip. In case you are using Microsoft Outlook on the terminal server, you should know that it’s saving temporary files. You can clean up those files by following this guide.

Gmail IMAP Settings in Outlook 2016

Before you can configure your Outlook to access Gmail via IMAP protocol, you should allow access to the Gmail using IMAP. To do this:

  1. Open the Gmail web interface, click the gear icon in the upper right corner and select menu item Settings;
    configure gmail with outlook
  2. Go to the Forwarding and POP/IMAP tab;
  3. In the IMAP Access section, select the Enable IMAP option;
  4. Below you can choose what to do when you delete a message in the client (When I mark a message in IMAP as deleted). It is best to use the Auto-Expunge on-Immediately update the server option;
  5. Save the changes.

configure gmail with outlook imap

Run Outlook 2016 and press the File tab and select Account Settings. Here you can add a new email account or edit the existed one.

configure gmail with outlook account

Select IMAP as your account type. And add the following host server settings:

Incoming mail server:
Outgoing mail server (SMTP):

Specify your logon name ( and password. Then press on the More settings button.

set_up gmail with outlook IMAP

Switch to the Outgoing server tab and select the checkbox My outgoing server (SMTP) requires authentication and check on Use same settings as my incoming mail server.

setup gmail with outlook IMAP server

Now go to the Advanced tab and specify the following settings:

Incoming server (IMAP): 993

Incoming server encrypted connection: SSL

Outgoing server (SMTP): 465

Outgoing server encrypted connection: TLS

Save the changes.

configure gmail with outlook imap settings

Google Accounts and Two-Factor Authentication

To increase your Google account security, you can enable 2-step verification for your Gmail account. In this case you can get errors and permanent password prompts in Outlook. In this case, instead of using the regular Gmail password, you need to create and use an app-specific password.

To create and get app-specific password:

  1. Go to the Gmail security settings (;
  2. Enter your login and password;
  3. In the following window in the drop-down list select Other (custom name);
  4. Type “Outlook” to understand in the future for which application the password is created and click Generate;
    add account gmail outlook password
  5. An app-specific password is a password of 16 characters separated on the screen into groups of 4 characters. Important to mention that in the Outlook 2016 client you need to enter the password without spaces. Even better, if you’ll copy it using the clipboard (the spaces will disappear themselves);
    setup gmail outlook password
  6. Use this password instead of the Gmail password when setting up Outlook.

Now your Outlook can connect to Gmail account with 2-step verification enabled.

That’s all! If you have any troubles during set up Gmail in Outlook 2016, feel free to leave your comments in the section below.

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