Windows 8 is the latest operating system release to take the world by storm, and everyone from casual social networkers to journalists and computer techies are using Windows 8 devices for personal and business purposes. But with the amount of content most users store on their machines these days, more and more users are turning to the cloud for convenience, accessibility and automatic data backup.
How to organize all your Windows 8 content in a protected cloud
For the purposes of this tutorial, we’ll be discussing steps specific to SkyDrive, as it’s a Microsoft product fully integrated with Windows 8. There are multiple cloud storage providers for organizing your files. Most function in a similar way, but there may be subtle differences in specific functions or sharing options.
The most important thing to realize is that cloud storage is no longer an unnecessary vulnerability—in fact, a server located in a locked room is just as vulnerable as data stored in the cloud. Physical barriers do nothing to prevent web-based attacks, so as long as you choose a secure cloud provider and take proper precautions to protect your data, there’s little to worry about.
Step 1: Open the SkyDrive app on your Windows 8 desktop
Your Windows 8 operating system already comes complete with the SkyDrive desktop app, so there’s no need to install anything special. From your Windows 8 Start screen, click on the blue clouds SkyDrive icon.
Step 2: Setup your folders
Your SkyDrive comes default with three folders: Documents, Pictures and Public. To create new folders, right-click anywhere on the screen and select “New Folder.”
Step 3: Name your new folder
Choose a logical name that describes the content the folder will contain. For instance, if you’re storing work files for a particular client, naming the folder with the client name and a description of the work included will help you find your content easier later.
Step 4: Customize folder settings
Right-click on the new folder you created and select “Manage.” This allows you to rename, delete or move the folder. If you want to share the folder, move it to your “Public” folder. If it’s a photo file, move it under “Pictures” and so forth.
Step 5: Create a logical hierarchy
After you’ve created a series of folders to store your content, you want to create a logical hierarchy. For instance, if you’re storing content for a multitude of clients, create an overall folder with each client name and then create sub-folders to coordinate with each project or type of work. In the image above, a folder named “SubFolder” has been created, and right-clicked. Clicking “Manage” brings up the option to move or rename the folder.
Select the folder you want to place it in and click “Move Here.”
Step 6: Create subfolders from within a primary folder
You can also create subfolders from within a primary folder. Simply right-click within the screen for any specific folder, and follow the same steps above to create new folders. The end result is a series of folders that logically organize your content.
Step 7: Upload files from your hard drive
Upload content from your hard drive by selecting “Upload” in the bottom menu bar that appears on right-click.
Step 8: Share files selectively
Bring up the right-hand details sidebar and select “Share.” This brings up your sharing options, which vary based on your settings and associated networks:
In this case, the options are to share via email, with specific people or via StumbleUpon. You can share files or folders with team members or family, and you can change your sharing settings at any time to make your content private. Any content that you don’t share and isn’t placed in the “Public” folder is password-protected and stored in the secure cloud—accessible by you, with your password, from any mobile-enabled device with a SkyDrive application.
SkyDrive is just one of a number of popular cloud-storage applications, such as Google Drive and Dropbox. The basic steps for organizing your content in the secure cloud are the same for any cloud-storage provider:
- Create folders.
- Organize folders into a logical hierarchy.
- Upload your content.
- Customize your sharing and privacy settings.
The cloud is an incredibly convenient—and secure—option for storing all your personal and business content. The cloud makes it possible to access important files from any mobile-enabled device, reducing headaches when you’re on the road and suddenly need access to important data that’s stored on your desktop hard drive. With cloud security making progress every day, it’s no longer risky to store sensitive data in the cloud. As long as you take advantage of privacy settings and follow sound password and mobile-use practices, organizing your Windows 8 content in a secure cloud is an excellent way to streamline your workflow and manage your files.
Katelyn Roberts uses a cloud when working remotely on her personal blog. Cloud networking for businesses by ProfitBricks cloud security solutions is a great way to customize your businesses cloud network to fit your needs.