Install Canon ScanGear Tool

canon-copier

This is a short guide to setting up the Canon ScanGear Tool to enable the Canon copiers to be able to scan directly from the copy machine to the computer.

Canon ScanGear Tool

Step 1

First you will need to download the ScanGear Tool from Canon’s website. Version 2.21 will work with all the non-color copiers like Canon IR-2200. Version 2.71+ will work with all the newer Canon color copiers.

Download Canon ScanGear Tool V.2.21
Download Canon ScanGear Tool V.2.71

Step 2

Run the EXE you just downloaded. By default the EXE unpacks the contents of the EXE to your TEMP folder.

TEMP FOLDER LOCATION on Windows 2000 through XP

C:\Documents and Settings\NameofUser\Local Settings\Temp

TEMP FOLDER LOCATION on Vista through Windows 7

C:\Users\NameofUser\AppData\Local\Temp

Step 3

Launch the setup file located within the TEMP folder and go through the prompts to install the ScanGear Tool.

Step 4

Once installed, you will need to launch the ScanGear Tool and input the IP address of the copier. Make sure it connects successfully by click the “Test Connection” button.
Canon ScanGear Tool

Step 5

Now you can Scan with the copier. For this example, I am going to be using the “Microsoft Office Document Scanning” tool provided within Microsoft Office 2003 through 2010.

LOCATION OF MODS in XP, Vista, & Windows 7

Start Menu -> Microsoft Office -> Microsoft Office Tools

Step 6

Now walk over to your Canon copier. Press the big SCAN button to switch the copier into SCAN mode.

Step 7

Select the “Online” option to force the SCAN mode on. (It will start searching for the ScanGear client on your computer)

Step 8

Place the document you are wanting to scan into the feeder tray on top of the Canon Copier. (It will not start scanning until feeder tray has paper in it)

Step 9

On your computer, select Scan (black and white or color) and then the computer will begin scanning your documents.
Microsoft Office Document Scanning Tool

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  • col somers

    Referral Denied
    You don’t have permission to access “http://downloads.canon.com/cpr/software/devicemanagement/NWSG_v2.21.exe” on this server.
    Reference #24.7dcc387d.1304239505.6344b9c

  • http://www.theitbros.com Brian Jackson

    @Col Somers: Thank you for your comment. I have updated the links in the post, they now should work fine. If you have any questions feel free to ask.

  • Richard Ross

    Microsoft Office 2010 no longer includes the Microsoft Office Document Imaging Services for scanning and faxing. Any luck getting this to work with the Windows Vista or 7 built in scan or fax program? It keeps telling me that there are no scanner detected.

  • http://www.theitbros.com Brian Jackson

    @Richard Ross: That is true that MODI is deprecated in Office 2010. However, you can still install only the Document Imaging Services part from Office 2007 install and it will still work fine with the ScanGear Tool from Canon. Just tried it and it worked fine. This is if you are using the feeder to SCAN docs over from the scanner to your computer.

    • Conrad Keville

      I have Office 2010. I don’t plan on buying Office 2007 for MODI. As far as I can figure Scangear is mearly an interface to the network scanner (right?) and you need an application to actually scan a document. Would you have a suggestion for another application that will interface with scangear and preferrably have an option to save to pdf format?

      • Michael

        You could load the MS Imaging from a 2003 Office pro CD. You unable everything except the MS Imaging component and the Proofing Tool English character recognition. That even would work under W7 64.

        • http://www.theitbros.com Brian Jackson

          Great, thanks for the tip!

  • Tony

    What if the copier has no “scan” button? That means this machine can not scan?
    We have this issue because we just bought a MF7460 copier/fax. There is a driver from the installation containing the scangear tool. But the scangear can work with USB.

  • Cezar

    Please help i have a IR 2870 and when i put te IP address of the copier, the pc doesnt recognize it, what should i do??

  • richardk

    You will need to ensure that a port is opened in windows firewall, its in the readme that comes with scangear. You will then be able to discover the device.

  • richardk

    Here is the section from the readme, it should do it during the install but I seen a few that haven’t registered correctly so worth checking.

    – For Windows 7:
    (1)Click [Start]-[Control Panel]-[System and Security]-[Windows Firewall]-[Advanced Settings].
    (2) Select [Inbound Rules] in the [Windows Firewall with Advanced Security] sheet, click [New Rules].
    (3) In [New Inbound Rule Wizard], select [Port], click [Next].
    (4) Select [UDP], enter 56338 in [Specific local port], click [Next].
    (5) Select [Allow the connection], click [Next].
    (6) Select only [Private], click [Next].
    (7) Enter a name in [Name], click [Finish] to close [New Inbound Rule Wizard].
    – If you are using an operating system equipped with Windows Firewall and have enabled the Windows Firewall settings, to use the ScanGear Tool, click the [Exceptions] tab in the [Windows Firewall] dialog box -> click [Add Program] -> add the ScanGear Tool (SgTool.exe). If you use the ScanGear Tool without adding it to Windows Firewall exceptions, an alarm message may be displayed.
    – Depending on the printer model you are using, the scanned image may be largerthan the page size you have specified.
    – Depending on the printer model you are using, the scanned image may not matchthe page size you have specified, resulting in blank space on one or more edges.
    – Depending on the printer model you are using, you may not be able to specify the scanning area.
    – If the fonts required by the display language you have selected are not installed in the operating system you are using, this software may not display correctly.
    – An error may occur in Microsoft Office 2003/2007, if you executing scanning by selecting [Picture] – [From Scanner or Camera] from the [Insert] menu to open the [Insert Picture from Scanner or Camera] dialog box, and click the [Insert] button. If this happens, use the [Custom Insert] button instead of the [Insert] button.
    – Depending on the printer model you are using, you may not be able to specify [Auto] for [Page Size].
    – If you scan using Acrobat 7.0 or 8.0 with OCR set to on, the scanned image may not display correctly.
    If this happens, you may be able to avoid the problem by using one of the following methods.
    Do not use OCR when scanning, and apply OCR to the scanned image after scanning.
    When using OCR, change the optional settings.
    Change the color mode when scanning.
    Change the type of document setting when scanning.
    – If you have set [Auto-adjust Orientation], Korean or Chinese (Simplified Chinese or Traditional Chinese) documents may not be adjusted correctly.
    If you want to change the orientation of a Korean or Chinese document, without using [Auto-adjust Orientation], set [Orientation] and change the orientation of the document manually, or rotate the document on the platen glass of the scanner.
    – This driver can only be used with applications that support TWAIN.

  • TMM

    I use Windows 7 64bit and when I try to install the drivers, only the scangear tool installs but not the network scangear tool. I’ve looked at and tried everything, but it won’t install.

  • http://www.perfectreign.com PerfectReign

    thank you for the nice writeup. i did this with my copier/fax/printer/scanner and it works fine in Vista. Now to have a second scanner is nice! (I already have a Fujitsu 4120c on my desk but it is much slower.)

  • Mr.Smith

    Hi, I’m having the same issue as TMM, is there any way to fix it so I can use network scangear on windows 7 64bit?

  • UniversalMonster

    Running with this helped me a lot after following these instructions: http://support.microsoft.com/kb/982760

  • ganeshs p

    hi i need a driver for scan gear for USB cable for canon ir 3025 pls helpme out in this

  • vaidyanath

    we are having cannon 3300 which ip have to give to machine

  • riz

    dear friends,
    plz tell me how i installed my canon ir 2018 scaner to my window 7 …….
    thankes

  • http://www.itech.sy Mamdouh

    I have Canon 2320 Photocopier, can I use the scanning option through USB PORT
    if the network card note available ,and how to configure Scan gear without IP address,
    please advice

  • JEmlay

    For those on Windows7+ that have nothing to scan to….I use a free app called Twacker 32. Just Google it and you’ll find it. It’s nothing more then a free TWAIN compliant app. I had to search for something because Adobe Photoshop (at least CS5) will not see or use the Canon copier even after setup with ScanGear.

  • http://www.pccwireless.com aly

    I have installed ScanGear Tool V2.21. But when I am trying to discover and trying to located the scanner with IP but no luck, it is not locating my Scanner. I am using Canon IR 2022i. Any one can help me with this. Please.

  • Mahesh

    I tried Irfanview v4.32. as an alternate for MODI for scanning. It works.

  • http://www.zilinzeniring.si Boštjan Štrumbelj

    @TMM,

    true, there is only “ScanGearTool” available in Program files and no “Network ScanGear”, but it is installed! It’s not standalone program and can be invoked only within another scanning program like “MS office document scanning”, as mentioned before.

    Tested on Win7 x64 w/ office 2003, Canon IR2270 and ScanGear 2.30.

  • RA

    Thank you for the cleaf directions and link. A canon copier sales / installer could not link up our computers but these directions worked on both a new XP and a new 7 system. Thanks again!

    • http://www.theitbros.com Brian Jackson

      Great glad it worked for you!

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  • Henri de Leeuw

    I have windows 8 64 bits and my scanner from Pixma MG6150 doesn’t work, can’t change drivers etc. please help me

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  • shombach

    Windows 8 64 bit – have a Canon MP500 all in one printer. Printer works fine with Windows 8 but it came with MP Navigator 2.0 scanner software which worked in Vista but does not work in Windows 8. I thus have no scanner. Any help?
    Thanks

  • aliona1953

    I have an IR2200 and everytime I try to run the setup i get an error message fiFindfile failed (REG_CURRANT_NAME) and it won’t complete. What am I doing wrong? Thanks

  • ANAND

    sir how we connect my canon 3300 with my win 7 for print……….plz help me sir………..

    • Niko

      @disqus_YoQy55czwP:disqus

      1. Have you assigned an IP address to your printer? if so what is it? (write it down somewhere, you will need it when installing the printer) … see the manual on how to do this.

      2.Do you have the drivers of the canon 3300? if not download it from the canon website here http://software.canon-europe.com/products/0000714.asp

      3.Run the downloaded file and follow instructions. Enter the IP address and port when asked.

      *If everything went well you should have an installed printer, check that you have a test page printed

  • Sagade Manoj

    Sir, How we connet my Cannon ir3300 with win 7 64 bit …..scanner gear…. Plz Help me Sir..

    • Niko

      @sagademanoj:disqus

      follow the steps i suggested for @disqus_YoQy55czwP:disqus below

  • Patricia

    HI!! I have a Canon 1025n. Scan works ok but after I restart my computer with windows 8 64bits. It won’t find the scanner… any suggest on this? Thanks a lot

  • Parkash Kumar

    i very for install this sofware for many time and may time but i am not acses scaning sucsesfully but take yours tip and ready for documents susessfully so thanks alot

    • http://theitbros.com/ Brian Jackson

      Thank you. Glad it helped.

  • Graham Richmond

    Thanks for the clear instructions. I’m setting up ScanGear v2.3 for a colleague so he can insert scanned A3 images from his Canon iR3300 into a Word 2007 document. When the image is dragged across into the Work document, the size is smaller than the original and it has to be resized manually. My colleague is not very computer savvy, so I’m trying to minimise potential mistakes. He previously worked in Word 2003 with ScanGear v1.2 and the process was much simpler and the image was inserted at the correct A3 size. The Word document is set to A3 Landscape with all margins set to 0. Can you help? Thanks

  • Lavdim

    I have a queshens for Canon IRC2880i/3380, I have installed print but i can’t connected scaner with my computer my operation SYSTEM is XP sp3, i installed Scan gear Tool V.2.21 and 2.71 but can’t conected, Need to put network UTP cable on switch or no ?

  • Bryan Garey

    When I install any version of Network Scangear I get an error message…The necessary file is not found, corrupted or setting are incorrect.

    • itjoe

      did you find a solution to this. im experiencing the same issue

      • Bryan Garey

        No, I had to install it on the network for now (Windows Server 2008) because the Win 7 will not install and work….still looking for a solution.

  • Stacy Bower

    I did everything above but it won’t scan. I don’t know what I’m missing. I can’t click the start button on my printer when I put push online for the scanner and it doesn’t start when I select black and white from microsoft office tools

  • RA

    I had Network Scangear installed on Windows 7 per your instructions and it worked for about a year and a half. A few months ago it stopped. I was able to get it working for a short time then it stopped again. After trying everything I could think of I erased every trace of the program I could find and tried to reinstall. The install file program starts but stalls and says that it cannot find the .msi file. When I look in the directory it refers to the file is there. Why cant the install file see it? Was there a Windows 7 update a few months ago that would interfere with the scangear running?

  • RA

    God blessed Tried again for a scanner and downloaded from the link following a scangear for color copiers. even though ours is B&W the program recognized the scanner and it works again. http://usa.canon.com/cusa/windows_7/multifunction_printers/laser/imageclass_mf5880dn?selectedName=DriversAndSoftware

  • Prem Pal

    When i open scangear toll a massage create All ports are being used ,quit another running program windows server 2008 r3 enterprise printer ir 2318 please help

  • Anita Mas

    This is great. I’ve very much a visual person and the pictures help me out so much. I’m not very good with this kind of thing naturally.

    Anita Mas | http://stores.abmcopier.com