In this article we will show you how to enable the Rights management features of Office 365 and use those with SharePoint Online. First of all, you need to log into Office 365 as a global administrator and then go to the Office 365 admin center.
Now, scroll down until you will find Service Settings option. Expand that and find the option called Rights management, then you need to select. That will give you a window on the right hand side.
Click on the Manage link to go further into Rights management. Then when that loads all we need to do is to activate Rights Management by selecting an Activate button.
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Now, just confirm the activation and go ahead. It will take a moment to activate the Rights management.
What we should do now is just go back to Office 365 admin center and scroll down until you find the Admin option. Expand it and select SharePoint.
Now, when that comes up, we need to go into the settings for SharePoint and basically and enable rights management component here.
Once SharePoint admin center is come up, click on Settings on the left hand side. After that you will see number of options here on the right. If we scroll down through these options, we will find Information Rights Management (IRM). What we need to do now is just select that option. After that go ahead and click on OK.
Once it is enabled we need to go into the document library, click on Documents and then click on Library Settings. Under Permission and Management you will find the option that says Information Rights Management.
In the following window you should check the option which says “Restrict permissions on this library on download”.
Now, let’s give it a policy title and description.
If you want to select additional options, you can click on Show Options. You can select the options that you want and then click on OK.
What we are going to do now is just to select one of the documents and download it to our local workstation. We are going to save this document into IRM directory. As you can see that now we have this one document here that has come from basically a protected area.
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Usually when we try to launch the document we will see that this document is protected and we don’t have the rights to access. So, what we have done is downloaded document as a third party or unknown user to our workstation and tried to open it up.
At this stage it is not possible, because now we have chosen to protect this document area using Information Rights Management.
Let’s verify that by going to Documents -> Library Settings.
Inside the Information Rights Management now you will see that the Information Rights Management has been enabled and it basically prevents us from downloading the document and sending it to untrusted or unauthorized users.