Adding a Contact to the Address Book on a Toshiba e-STUDIO Copier

toshiba-copier

There are two ways you can add a contact to the address book on a Toshiba e-STUDIO copier. The first is via the web interface, Top Access. The second is via a CSV file.

Adding a Contact Via the Web Interface – Address Book

Step 1

Find the IP address of your copier. You can go to Control Panel and click on “View Devices and printers.”

devices-and-printers

Step 2

Right click on the copier and go to “Printer Properties.”

printer-properties

Step 3

Jot down or remember the IP address next to your copier.

copier-ip

Step 4

Now go to your web browser and type in the IP address in your address bar, and hit Enter.

copier-ip-address-bar

Step 5

Now login to the TopAccess page to access the administration portion of your e-STUDIO copier. If you don’t know the login information, check with your helpdesk or Toshiba reseller.

topaccess-login

Step 6

Click on the “Registration” tab.

topaccess-registration

Step 7

Click on “Address Book.”

topaccess-address-book

Step 8

Click Add Contact and fill in the details for your new contact.

topaccess-contact-details

Adding a Contact via CSV Import File – Address Book

This will show you how to add contacts via a CSV file. This is great for editing multiple contacts and when you need to re-arrange them.

Step 1

Login to TopAccess on your copier and click on the “Administration” tab.

topaccess-administration

Step 2

Click on “Maintenance” and then click on “Export.” You can then export your current address book from the copier. Simply hit the “Create New File” button.

topaccess-addressbook-export

You should now have a CSV file of your address book.

addr-csv-file

You can then open up the CSV file and edit it. You can add names, change email addresses, and also alphabetize by using the SORT feature in Excel.

address-book-toshiba-copier

Step 3

Once you have finished making your changes, go back to TopAccess and click into the “Import” section. Browse to your CSV file that you have saved (making sure to keep the same structure for the columns, including the headers), choose the “Overwrite” option and click on “Import.” This will now overwrite the current address book on the copier with your new one. This is a great way to periodically update the address book on your copier.

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  • getsome831

    I don’t see the “overwrite” option here on my Toshiba TopAccess interface for our 283 copier. Any other way to wipe out the entire address book before importing, otherwise it appears to just add to the existing and that’s messy. Thanks.

    • http://theitbros.com/ Brian Jackson

      Does your Toshiba copier have the latest version of TopAccess? We worked with a Toshiba dealer and they occasionally updated our software / firmware on our copiers. Maybe you are running on an older version? Let us know what you find out. Thanks

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